August School Board Minutes
August 2008
Malvern Community School District
Regular Meeting of the Board of Directors
6:00 P.M. – Board will tour the School Buildings
7:00 P.M. – Regular Meeting – August 18, 2008
Superintendent’s Office – 422 Main, Malvern, Iowa
6:00 P.M. the Board toured the elementary and high school facilities.
The Malvern Community School District Board of Education was called to order by Susan Stogdill at 7:00 P.M. The following directors were present: Bell, Hustak, Koger, Stephens, Stogdill, and Superintendent Barclay, 9-12 Principal Bonesteel, K-4 Principal Kilpatrick, and Board Secretary Susan Davis. There was one visitor present.
Bill Costello of Costello Insurance presented his annual insurance presentation to the board for the 2008-2009 school year.
Jon Carlson of Carlson West Povondra Architects was not able to attend the meeting due to a family emergency. Mr. Carlson plans to meet with the board at the September meeting.
Koger moved to approve the agenda as presented, Bell seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Mr. Barclay presented and explained to the board the Graduate Follow-up Survey for last spring’s graduates.
The board reviewed the ACT data for the 2007-2008 school year.
The board reviewed the Special Education Achievement Report. NCLB requirements are part of the Elementary and Secondary Education Act. Mr. Barclay explained that there is also a Federal IDEA Act that has requirements for Special Education. There are standards and sanctions associated with the achievement of our Special Education Students. The district met all requirements.
A motion was made by Hustak to approve the consent agenda which includes previous minutes, bills for payment, financial reports and two open enrollment requests. Chase Krivda out to Glenwood, and Jackson McCoy out to Nishna Valley. Stephens seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Personnel Issues:
Stephens moved to approve the contract for Kattie Lewis, Assistant Volleyball Coach. Bell seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried..
A motion was made by Koger to approve the contract for Delores Jones, Associate. Stephens seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays- 0 Motion carried.
Bell moved to approve the resignation of Marty Green, Head Baseball Coach, summer of 2009. Stephens seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays-0 Motion carried.
New Business:
Motion was made by Stephens to approve the EMC Insurance Coverage and Payment for the 2008-2009 school year. Koger seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Bell moved to approve the milk bid from Anderson Erickson Dairy Company, Koger seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Motion by Stephens to approve the bread bid from Sara Lee. Hustak seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Koger moved to establish as official depositories of school district funds for the 2008-2009 school year: Malvern Trust and Savings Bank, Malvern, Iowa – maximum deposits not to exceed $2 million. Iowa Schools Joint Investment Trust (ISJIT)-ISAB- Des Moines, Iowa – maximum deposits not to exceed $50,000. Great Western Bank-Des Moines, Iowa, maximum deposits not to exceed $50,000.
A motion was made by Bell to appoint Ahlers Law Firm of Des Moines, Iowa as our School Attorney for the 2008-2009 school year. Koger seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Stephens moved to approve the Malvern Leader as the Official Newspaper for Publication during the 2008-2009 school year. Hustak seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Koger moved to approve the confirmation of the June 30, 2008 Account Balances with Malvern Trust and Savings Bank for our school district accounts. Stephens seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried.
Administrative Reports:
Administrative reports were given orally by K-4 Principal Kilpatrick, 9-12 Principal Bonesteel, and Superintendent Barclay.
Communication/Information:
No Child Left Behind-Adequate Yearly Progress Update. Mr. Barclay entered data into a Department of Education website and they make a determination about our district making adequate yearly progress. We did meet all requirements for the 2007-2008 school year.
It was explained to the board that the Whole Grade Sharing Progress report to the School Budget Review Committee was submitted to the state. The report was to be submitted by August 1st. The incentive money we receive hinges on this report. The board reviewed the information that was on this report.
The board discussed the Revenue Purpose Statement that will be on the ballot at the school election on September 9th. Mr. Barclay wrote an article and placed it at several businesses and the newspaper.
The board was updated on summer projects. Both buildings look great and are ready for the first day.
The board was informed of the following activities: EMHS Open House – August 19, 2008-5:30 to 7:30 p.m. Chantry Open House – September 8, 2008 – 6:30 to 8:00 p.m.
Board Lighthouse Training –Malvern, August 19, 2008 – 6:00 p.m. IASB Board Training –Red Oak Coach Inn – August 20, 2008 – 5:00 p.m.
Susan Stogdill updated the board on the T.E. Davidson Award application that was submitted to the Iowa School Board Association.
Good News:
Buildings look great! Thanks to the custodial staff. The luncheon the Friends of the Library hosted for all staff was wonderful-Thank you! Increased enrollment! Southwest Honor band participants are very thankful for the board’s contribution. Looking forward to a great new school year!
Koger moved to adjourn the meeting, Bell seconded the motion. Ayes – Bell, Hustak, Koger, Stephens, and Stogdill. Nays -0 Motion carried. Meeting was adjourned at 8:50 p.m.
__________________________ ________________________
Susan Stogdill Susan Davis
Board President Board Secretary
