July 2009 School Board Minutes
Malvern Community School District
Regular Meeting of the Board of Directors
7:00 P.M. – Regular Meeting – July 13, 2009
Malvern CSD Superintendent’s Office – 422 Main – Malvern, Iowa
The Malvern Community School District Board of Education was called to order by Susan Stogdill at 7:00 P.M. The following directors were present: Bell, Koger, Poort, Stephens, Stogdill, Superintendent Barclay, 9-12 Principal Bonesteel, K-4 Principal Kilpatrick and Darla Hetzel, acting Board Secretary. Board Secretary Davis was absent. There were two visitors present.
Stogdill welcomed everyone and asked if anyone wished to be placed on the agenda to speak in the open forum, there were no requests.
Mr. Ken Lee, candidate for the new merged AEA 13/14 board was in attendance and spoke to the board.
Mindy Goy representative for Nishna Insurance Agency went over the district’s insurance coverage package for next year.
Koger moved to approve the agenda as presented, seconded by Bell. Ayes – 5 Nays-0 Motion carried.
Student Learning Presentation – Mrs. Baldwin, FCCLA Sponsor will be attending the August board meeting. The board spent this block of time discussing IASB Legislative Priorities – 2010 Legislative Session.
Stephens moved to approve the consent agenda which includes the previous minutes, bills for payment, financial reports and open enrollment requests for Jeremy Rutz to Nishna Valley, and Jacob Rutz to Nishna Valley. Koger seconded the motion. Ayes-5 Nays-0 Motion carried.
Personnel Issues:
Bell moved to approve the third grade teaching contract to Ray Nesbitt, Poort seconded the motion. Ayes -5 Nays-0 Motion carried.
Koger moved to approve the Pre-School teaching contract to Patti Meyers, Stephens seconded the motion. Ayes -5 Nays-0 Motion carried.
Stephens moved to approve the High School Night Custodian to Jack Schmitz, Koger seconded the motion. Ayes -5 Nays-0 Motion carried.
New Business:
Bell moved to approve the insurance Coverage and Bill for 2009-2010 for the amount of $60,776 with minor adjustments being made. Poort seconded the motion. Ayes -5 Nays-0 Motion carried.
Koger moved to approve the Whole Grade Sharing Billing for the second semester, Bell seconded the motion. Ayes -5 Nays-0 Motion carried.
Koger moved to approve the Food Service Milk Supplier for 2009-2010 as Roberts Dairy, Stephens seconded the motion. Ayes -5 Nays-0 Motion carried.
Stephens moved to approve the Food Service Bread Supplier for 2009-2010 as Sara Lee, Bell seconded the motion. Ayes -5 Nays-0 Motion carried.
Bell moved to approve Building Project Change Order #2 – Fire Marshall changes to doors, panic bars, etc. The cost of this change is $5443.00 which is within the contingency set aside for change orders. Motion was seconded by Koger. Ayes -5 Nays-0 Motion carried.
Poort moved to approve Building Project Change Order #3 – Basket Ball hoops on both ends of Gym. The extra cost is to replace the metal framework on both ends of the gym and add the motorized lift to the south end. The cost of this change is $7216. Total expended for change orders thus far is $13,717.00, well within our contingency budget. Motion was seconded by Stephens. Ayes-5 Nays-0 Motion carried.
Bell moved to approve the Fee Schedule for the 2009-2010 school year. The board wants to keep fees in Malvern and Nishna Valley the same. The three changes affect the lunch program. Student breakfast will be $1.35, Adult breakfast $1.60 and an adult lunch will be $2.35. Motion was seconded by Koger. Ayes -5 Nays-0 Motion carried.
Koger moved to approve the Handbooks (Elementary, High School, Certified Staff, and Classified Staff) for the 2009-2010 School Year. Motion seconded by Bell. Ayes -5 Nays-0 Motion carried.
Stephens moved to approve the Special Education BLAST Agreement with Iowa Western Community College for 2009-2010. This program is for Special Education students who graduate and move on to IWCC. The district can continue to count the student and receive funding to pay for our costs. Motion was seconded by Koger. Ayes -5 Nays-0 Motion carried.
Bell moved to approve the Special Education Delivery Plan. The district has met all requirements for the formation of this plan and it has been approved by the AEA. Motion seconded by Poort. Ayes -5 Nays-0 Motion carried.
Koger moved to appoint Becky Bell as the board’s AEA 13 District G delegate, Susan Stogdill is the alternate. Poort seconded the motion. Ayes -5 Nays-0 Motion carried.
Bell moved to approve the Board Policy Review/Revisions for the 700’s, 800’s, and 900’s as they currently exists, no changes. Motion seconded by Stephens. Ayes-5 Nays-0 Motion carried.
Administrative Reports:
Administrators give oral reports and answer questions of the board during the summer months. Construction Projects seems to be ahead of schedule, Summer School has started at the elementary and will run for three weeks. Mrs. Kilpatrick and Mr. Bonesteel attended a conference “Capturing Kids Hearts” which was very powerful.
Communications/Information:
The August Board meeting will be moved to August 17th from August 10th.
The district did not receive the AARA Stimulus Funding Food Service Equipment Grant.
Building Project Update: Heating and Air people say the inside of the air vents are very dirty. The board discussed not to have them cleaned. The Chantry project is to be done August 14th. The gym being available for the volleyball games in September is in question.
The Board was updated on the Department of Education Feasibility Study. The board was asked to bring names to the August meeting for the Reorganization Committee. They need to replace Jeff Poort.
The next meeting for the IASB Lighthouse workshop with Building Leadership Teams will be August 3rd.
The Department of Education Comprehensive Site Visit will be February 2010.
Joint IASB Board Training for Malvern and Nishna Valley Boards will be sometime in September.
The board will take their tour through the buildings, Chantry on August 17th at 6:00 p.m. They will tour the high school later in September.
The Board discussed the IASB “Boards Making a Difference” Award Application.
Good News:
A Thank You from Kattie Lewis was read, thanking the board for their support. Liz Hansen, Speech/Drama teacher at Grinnell was a guest at graduation and complimented our program. High School summer school was successful.
Koger moved to adjourn the meeting, Bell seconded the motion. Ayes-5 Nays-0 Motion carried. The meeting was adjourned at 8:49 p.m.
Susan Stogdill, Board President
Darla Hetzel, Acting Board Secretary
